Clan events and the schedule

Not everything is a board. A clan event is a mass, a raid night, a drop party or a meetup: a time and a place, posted to Discord and reminded, with as much or as little sign-up as you want.

Once or every week with an optional end dateThree ways to join info, “I’m going”, or sign-upsReminder 15 minutes before, then at the start

Step 1

Schedule one

Open Clan events in the admin menu and fill in the form:

Name, time, lengthName, Starts (your time) in your own time zone, and Minutes.

RepeatsJust once or Every week, with an optional Until date.

WhereWhere, World and Host, plus a picture: pick a boss or skill, or upload your own.

Detailsgear, requirements, what to bring.

Who’s comingJust information (no button, no count), “I’m going” (one tap, shows a count) or Sign-ups (places, questions and a fee).

DiscordPost to a channel (or the clan default), optional Chat, Guide and Voice channels to link, and whether to ping the member role on the announcement, the reminder and the start.

Press Schedule it. Payouts and a survey are added from the event’s own page afterwards.

Step 2

What Discord sees

The announcement goes up when you schedule it and is edited in place whenever you change something, so there is never a stale copy. A repeating event is marked every week.

Fifteen minutes before, it posts Starting in 15 minutes, and at the start Starting now. If you move the time, the reminders move with it. Calling it off (Cancel) marks the post Cancelled, so nobody turns up.

Step 3

Sign-ups, fees and payouts

Open the event to change what it uses. Everything starts off:

Sign-upswith Places (blank for no limit), when Sign-ups close, and Sign-up questions. You approve each one makes every sign-up wait for staff.

“I’m going” buttonoff makes it information only: no button or count on the site, in the plugin or in Discord.

Entry feeturns sign-ups on. Add gp of your own to the pot under Added to the pot.

Payoutsthe pot is the fees plus anything you added. Name Who gets what and For what, and mark each one Paid. Anvil warns you if you pay out more than the pot.

Survey afterwardsopens once it ends. Only staff see the answers. If it took sign-ups, only the people who signed up are asked.

A weekly eventEvery week is… Its own (sign-ups, pot and survey each week) or One run (one sign-up, pot and survey for the whole series).

Step 4

What members see

The event page shows When, Where, Host, Discord, Entry and Prizes, with Live now while it is on. Members press I’m going or Sign me up, or Ask to sign up when staff approve each one. It is also in the plugin side panel’s Clan tab, with the same buttons.

Only members of the clan can say they are going or sign up.

Step 5

The schedule

Schedule puts boards, weekly competitions and clan events on one calendar, with a filter for each.

Any stretch of two or more days with nothing on is marked as a gap, with Fill the gap to schedule something there. Use it to keep the clan busy between big events instead of letting a quiet fortnight slip by.

Weekly competitions are in Skill and Boss of the Week; fees and prizes in Fees and payouts. Reminder posts use your clan’s message templates, explained in Settings, page by page.

Stuck, or something looks wrong? Ask in the Anvil support Discord