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Anvil · for owners and admins6 min read

Staff roles: who can do what

Five roles, set per clan under Admin → People → Staff & roles. A role here gives nothing in any other clan, and nobody can hand out a role at or above their own. This page is the whole map: what each role reaches, how to give one out, and the jobs that cover a single event.

Per clan a role here means nothing elsewhereBelow your own is all you can grantOwner moves only by transfer

Step 1

The roles

Everyone who signs in with Discord starts as a plain Member. Above that:

Ownerthe person who created the clan, until they hand it on. Everything an admin can do, plus transferring ownership and deleting the clan. There is exactly one, and nobody can demote, remove or ban them.

Admineverything except handing over the clan: events and boards, settings, Discord, staff and the clan’s money.

Treasurerfees, the coffer and prizes, on top of everything a moderator does: the roster, proofs, competitions, the Schedule and Needs review.

Moderatornewcomers, the roster, proofs, weekly competitions and clan events. No events or boards, no settings, no staff and no money.

Memberno staff job. Plays, signs up, and can report a donation to the coffer.

Two boxes sit under the role on Staff & roles, for anyone below admin, plain members included. Can build bingo boards opens the Tiles tab of every board and the Task library. Can write guides lets them write the clan’s guides. Admins have both already.

Step 2

Making someone a moderator

They need to have signed in with Discord and linked a character that is on your roster, as a member or a guest. Then:

Open Admin → People → Staff & roles.
The list opens on Staff. Switch to Members or All accounts and search for their name.
In the Role column, pick Moderator: newcomers, roster, sign-ups, proofs. It saves as soon as you pick it.
If they should build boards too, tick Can build bingo boards.

Not signed in yet? Find their character on the Roster tab, open its menu and choose Set role. That saves the role against the character. They get it the first time they sign in and link it, or, if they are waiting on Needs review, when a moderator approves them.

Taking it away

Set the role back to Member. Changing someone’s role also removes any board jobs they had on this clan’s boards (see step 5), so add those again afterwards if they should keep them.

Step 3

Who can grant what

Staff & roles is an admin-only tab, and every change on it is checked against two rules: you can only give a role below your own, and you can only change someone whose role is below your own.

The ownercan give or take away Admin, Treasurer and Moderator.

An admincan give or take away Treasurer and Moderator. An admin cannot make another admin, change another admin, or change their own role.

Treasurers and moderatorscannot change anyone’s role. The tab is hidden from them.

Nobodycan change the owner’s role, remove them or ban them. The clan also always keeps one admin: the last one cannot be demoted.

Handing over the clan

Only the owner can, and only to someone who is already an admin: that admin’s row gets a Make owner action. For safety it takes 3 days, like changing a bank PIN: a banner on every admin page says when it happens, you can Cancel until then, they can Decline, and Anvil staff are told and can stop it. When the 3 days are up they become the owner and you become an ordinary admin. Only the new owner can transfer it back.

Step 4

Who can do what

What each role reaches in the admin area. “If ticked” means the Can build bingo boards or Can write guides box on Staff & roles.

Area	Owner	Admin	Treasurer	Moderator	Member
Dashboard	Yes	Yes	Yes	Yes	No
Events: create, edit, teams, sign-ups, launch	Yes	Yes	No	No	No
Board tiles and the Task library	Yes	Yes	If ticked	If ticked	If ticked
Proofs to check	Yes	Yes	Yes	Yes	No
Weekly competitions	Yes	Yes	Yes	Yes	No
Clan events	Yes	Yes	Yes	Yes	No
Schedule	Yes	Yes	Yes	Yes	No
Roster: view, add, remove	Yes	Yes	Yes	Yes	No
Join requests and Needs review	Yes	Yes	Yes	Yes	No
Ban someone from the clan	Yes	Below admin	No	No	No
Staff & roles	Yes	Below admin	No	No	No
Who can join	Yes	Yes	No	No	No
Coffer and prize ladders	Yes	Yes	Yes	No	No
Fees: mark collected	Yes	Yes	Yes	No	No
Fees: confirm (the second signature)	Yes	Yes	No	No	No
Discord settings	Yes	Yes	No	No	No
Post to Discord	Yes	Yes	No	No	No
Clan settings: Profile, Features, Rules & scoring, Boosts	Yes	Yes	No	No	No
Plan and billing	Yes	Yes	No	No	No
Guides	Write	Write	Read; write if ticked	Read; write if ticked	Write if ticked
Activity log	Yes	Yes	Yes	Yes	No
Sync the roster from RuneLite	Yes	Yes	No	No	No
Transfer ownership, delete the clan	Yes	No	No	No	No

Hidden is not the same as allowed

The sidebar only lists what your role can use, but the check that counts runs on the server. Typing the address of a page your role cannot use sends you back to the dashboard, and the action behind it is refused.

Step 5

Jobs on one event

Some jobs cover a single event instead of the clan. An admin gives them on the event itself, and they reach that event and nothing else, so they are safe to give to a plain member.

Board editorbuilds and edits that board’s tiles. Given under the event’s Settings → Staff → Board staff, or with Boards… in a person’s actions on Staff & roles. A member given one sees only their boards in the admin area.

Board treasurercollects that board’s fees and runs its payouts, without reaching the clan coffer. In the admin area they see only their own boards, and only each board’s Sign-ups and Prizes tabs. Given under Board staff as well.

Team staffruns one team: its roster, its submissions and proof, and marking its players’ fees paid. They cannot touch another team, edit the board, make draft picks or sub anyone out once the event is live. Added on the team’s page under Team staff. This is how a visiting clan’s moderator runs their half of a clan-v-clan.

Captainnamed by the host for one team. Everything team staff can do, plus making the team’s draft picks.

A clan role replaces board jobs

Giving someone a clan role, or changing it, removes their board editor and board treasurer jobs on this clan’s boards. Staff & roles warns you first when board jobs are all they have. Add them again afterwards if they should keep them.

Step 6

Keeping it safe

These hold however the roles are set.

The owner is protectedtheir row on Staff & roles reads Protected. Their role cannot be changed and they cannot be banned. Ownership only moves when they transfer it.

Admins cannot remove each otheran admin can neither demote nor ban another admin, one at a time or several at once. When two admins disagree, the owner decides. A ban also takes away the person’s staff role and board jobs in this clan.

Money takes two peoplewhen a fee needs confirming, the confirmation has to come from an admin other than whoever marked it collected. How many confirmations a fee needs, from zero to five, is set under Clan settings → Rules & scoring → Fee sign-off. An admin who is the only one handling money can still force a fee closed, with a separate button.

What a moderator cannot docreate or edit events, change settings or Discord, give anyone a role (themselves included), or touch the clan’s money.

It is all on the recordrole changes, ownership transfers, bans and answered join requests are written to the Activity log, which every staff member can read.

Discord roles are separateAnvil’s role sync matches Discord roles to in-game ranks, not to site roles. Making someone a moderator here gives them nothing in your Discord server, and a moderator role you gave out in Discord by hand is left alone. The one bot command that changes anything, adding to the coffer with /coffer, checks the site role: treasurer, admin or owner.

Step 7

The activity log

Activity log in the admin menu lists the newest 200 changes, and every staff member can read it: joins, leaves, renames and verifications, ownership transfers, captains made and removed, sign-ups approved or turned down, fees confirmed, features switched and settings changed. Filter by event type narrows it.

It is also where duplicates get tidied. Merge two members folds a duplicate into the real one, and Suspected renames lists name changes Anvil spotted for you to confirm or reject.

Roles are checked again on every page load, so a change applies on the person’s next click; they do not need to sign out. For the roster itself, see Your people. For a moderator’s day, see On the rota.

Stuck, or something looks wrong? Ask in the Anvil support Discord